Regulations Auto – Rétro 2012

Dates and duration: The 32th International exchange and sales fair for vehicles, motorcycles and parts dating from before 1970 takes place at the Beursgebouw in Brugge on 21 and 22 January 2012.

The exchange fair is open to the public from 9.30 am to 6.30 pm. The organisers reserve the right to change either the date or the time of opening or closing, and to decide on the prolongation or the early closure of the fair, without any compensation for the participants.

Place: Beursgebouw, Hauwerstraat in Brugge
E40 – Exit 8 – direction centre – 150 m from car park “ ‘t Zand”
Parking for participants: FREE at the back of the railway station

Allotment of stands: By putting the space for the stands at the disposal of the exhibitors, the organisers will have fulfilled all their obligations. It is forbidden to sublease the allotted stand space to third parties. The organisers are not responsible for any damage or theft. The exhibitors have the obligation to put a piece of cardboard or paper under each vehicle (to prevent oil stains – participants are to bring cardboard or paper themselves).

Insurance: The organisers decline all responsibility for theft and damage to the stand, the material or the exhibited parts, caused by third parties or by unforeseen circumstances of any kind. Each participant has the obligation to disconnect the battery(-ies) of his vehicle(s) and to have a fire extinguisher at his stand. It is forbidden to start vehicles during the opening hours of the exhibition.
The participants are responsible for any accidents that may occur at their stand. The participants are also responsible for all damage of any kind caused to other participants or to materials of the buildings of the lessor.
Moreover, the organisers do not bear any responsibility, in particular the responsibility referred to in articles 1382 et seq. of the Belgian Civil Code. The participants are responsible for any accidents or damage occurring during the construction or the demolition of the stand, even for the persons who are employed by them for the occasion or who work under their authority.
The exhibitors undertake to take out an insurance policy with the officially recognised insurance company against all risks, with waiver of right of recourse against the organisers and the persons responsible for the fair.

Contribution towards the costs:
- Stand for cars 50 €
- Motorcycles 8 €
- Stand for parts (1 stand = 2 metres, tables included) 25 €/stand
- Stand for parts against a wall (1 stand = 2 metres, tables included) 40 €/stand
- Electricity connection (participants are to bring extension lead) 25 €
- Vehicles dating from before 1925 FREE
- Motorcycles dating from before 1970 FREE
- Club stand (except for the sale of club articles, no other lucrative activities are allowed at the stand) FREE

Terms of payment: The price for the stand must be paid in advance into account number 380-0230678-83 at the ING bank in the name of the non-profit association AUTO RETRO. Your stand will only be reserved for you after receipt of payment. In order to avoid high bank charges, foreign exhibitors should send a cheque, which will be returned to them at the fair against payment in cash. Foreign exhibitors can also use the IBAN and BIC code for their payments. IBAN code: BE 14380023067883 – BIC code: BBRUBEBB

Arrivals and departures: All materials and vehicles must arrive on Friday, 20 January, between 2.00 pm and 9.00 pm. They must be removed on Sunday, 22 January, between 6.30 pm and 9.00 pm or on Monday morning between 9.00 am and noon. All materials and vehicles that are still present afterwards will be moved by the organisers to a place of their choice, at the expense and risk of the registered participant.

Waste: All waste must be removed by the exhibitors. It must be possible to clean the floor by mechanic sweeping. Any other action that must be undertaken to clean the floor is at the expense of the exhibitor concerned. Each participant is therefore responsible for his stand during the two days of the fair and must leave it in its original state on Sunday evening.

Special arrangements: If the organisation of the exchange fair is made impossible or if its realisation or execution is hindered, either entirely or partially, for its total duration or part of it, on account of unforeseen circumstances or reasons beyond the control of the organisers, the participants/exhibitors cannot claim any compensation for loss of profit or reimbursement of amounts already paid. Moreover, the organisers are authorised to alter the regulations with respect to the above-mentioned risks.

Free tickets: Each registered participant whose contribution for participation is smaller than or equals 50 € receives 1 exhibitor’s ticket. Exhibitors whose contribution exceeds 50 € receive 2 exhibitor’s tickets. The tickets should be exchanged for a special exhibitor’s stamp at the entrance. The ticket is therefore reserved for strict personal use, and any fraud or attempted fraud will be penalised accordingly.

Disputes: Participation in the fair implies that the exhibitor agrees with the regulations. Only the courts that have jurisdiction for the district of Brugge (Bruges) can settle disputes, if any.